Stone Three
The Future of Work. Now.
Company overview:
Stone Three is one of South Africa’s leading industrial IoT firms, developing AI-augmented solutions within the digital productivity, workplace safety and employee healthcare sectors. Over the years, we have built a reputation distinguished by signal processing experience, enterprise-level software engineering, and two decades of deep domain expertise. Industry 4.0 is here, and so are we – designing and developing technologies that solve problems, that add value, and that make our lives on this third rock from the sun that much easier and worthwhile. See our manifesto video for more!
About the role:
We are seeking a versatile and detail-oriented Accounts Payable (AP) Clerk to join our lean finance team in a half-day capacity. The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging our integrated systems (Xero, inventory management system, and ApprovalMax). This position offers an opportunity to make an immediate impact in a supportive team while contributing to our operational scalability. This position is based at our Head Office in Somerset West, reporting to the Head of Finance.
Responsibilities will include:
Accounts Payable (AP):
- Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable.
- Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero.
- Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships.
- Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
- Manage the new vendor vetting process.
General Duties:
- Support month-end close by preparing accruals, and reconciliations to aid the accountant.
- Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
- Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
- Contribute to system enhancements where applicable.
- Ad hoc tasks as needed.
Minimum Requirements:
- Matric/Grade 12 with a relevant qualification (e.g., Diploma/Certificate in Accounting/Bookkeeping).
Desired Experience:
- 3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries.
- Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel).
- Familiarity with automation tools for OCR/invoice processing is a plus.
Desired Competencies:
- Strong attention to detail
- Excellent communication (vendor-facing)
- Passionate about people and their development
- Ability to thrive in a fast-paced, dual-role setup
- Strong problem solving and analytical skills
- Diligent and firm, with high ethical standards
- Numerically astute
- Proactive approach to collections
- Technical aptitude and ability to learn software programs
If you meet the requirements, please complete the Google application form before 17 July 2026. Once you have submitted the form, you will receive a link to upload your CV, introduction video and any other required documents. Please ensure that you upload your CV using this link, as applications submitted via email will not be considered.
Due to the high volume of applications we receive, we are unfortunately unable to respond to every applicant individually. If you have not heard from us within one month of submitting your application, please consider your application unsuccessful.
To apply for this job please visit forms.office.com.